Contractor Information

Under Pennsylvania's Child Protective Services Law, contractors (those not employed by QCSD but are working in our schools) who have direct contact with students (i.e., the care, supervision, guidance, or control of children and routine interaction with children) are required to submit clearances to QCSD.

For the safety of our students, QCSD Policy 818 holds certain requirements for contractors. Quakertown Community School District will continue to abide by federal and state law. If laws change requiring policy changes, the Human Resources Department will notify all stakeholders. The Quakertown Community School District reserves the right to go above and beyond what federal and state law requires, ensuring the safety of all students and staff.

Clearance Requirements for Contractors:

As a contracted employee, prior to working in our buildings, you will need to obtain the following documents:

Your employer should have most of these documents on file as part of your hiring process with them. If you do not have your own copies, please ask your employer to provide these documents to you so that you can upload them to your application. Please make sure that your clearances were done for "employment purposes". We cannot accept volunteer clearances.

Submitting Clearances:

Paper copies of clearances will no longer be collected at the buildings. We have a web-based system to better serve our volunteers and contractors as well as help us meet federal and state requirements. The management system is called App-Garden Volunteer Tracker which you can access from any computer.

Once you have obtained all of your clearances and TB test results please use the link below to create an account and submit a volunteer application. You will then upload all clearances, tests and child abuse affirmation to the App-Garden.

Important: When submitting your application in the app-garden please make sure to select your employer as both your "Activity" and your "Location".

LINK to App-Garden

Child Protective Services Law - Reporting Obligations:


All employees of the District including contractors and individuals paid or unpaid who accept responsibility for a child are mandated reporters.

Mandated reporters are required by law to report in good faith any suspected child abuse under any and all circumstances. It is our stance that it is always better to over report. Individuals filing a report in good faith are immune from any civil or criminal liability.

A mandated reporter who fails to report is liable and can be charged with an offense ranging from a misdemeanor of the second degree to a felony of the third degree.

Reporting procedure - file a report with the Department of Public Welfare AND District Office.

  • When filing a report with District administration please contact an administrator in one of the following departments:
    • Superintendent
    • Assistant Superintendent
    • Human Resources
    • Pupil Services
  • When filing with the Department of Public Welfare please use the ChildLine toll-free hotline: 1-800-932-0313.

**Please note that notifying your supervisor and/or a District Administrator only, does not comply with the law, you must contact the Department of Public Welfare.**

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