Contractor Clearance Information

Contractor Clearance Procedures

Under Pennsylvania's Child Protective Services Law, contractors (those not employed by QCSD but are working in our schools) who have direct contact with students (i.e., the care, supervision, guidance, or control of children and routine interaction with children) are required to submit clearances to QCSD.

The Quakertown Community School District will continue to abide by federal and state law. If laws change requiring policy changes, the Human Resources Department will notify all stakeholders. The Quakertown Community School District reserves the right to go above and beyond what federal and state law requires, ensuring the safety of all students and staff. For the safety of our students, QCSD Policy 818 holds certain requirements for contractors.

Requirements for QCSD contractors

New! Effective 2018/2019 school year: We have implemented a new, web-based system to better serve our volunteers and contractors as well as help us meet federal and state requirements. The new volunteer/contractor management system is called aap-garden Volunteer Tracker which you can access from any computer, anywhere.

As a contracted employee, prior to working in our buildings, you will need to obtain the following documents and upload them to your application in the app-garden:

  • Act 34: State Police Clearance
    • Not more than 1 year old for new contractors
  • Act 151: Child Abuse Clearance
    • Not more than 1 year old for new contractors
  • Act 114: FBI Federal Criminal History Report
    • Not more than 1 year old for new contractors
  • PDE 6004 - ACT 24 (Arrest and Conviction disclosure)
  • Tuberculosis (TB) test results
    • Not more that 1 year old for new contractors
    • Required by the PA Public School Code, Section 1418(b)
    • More information can be found on the PA Dept. of Health website
  • Completed ACT 168 Sexual Misconduct/Abuse Disclosure forms (your employer should provide these to you)
  • ACT 126: Child Abuse Awareness and Reporting Training

Your employer should have most of these documents on file as part of your hiring process with them. If you do not have your own copies, please ask your employer to provide these documents to you so that you can upload them to your application. Please make sure that your clearances were done for "employment purposes". We cannot accept volunteer clearances.

When submitting your application in the app-garden please make sure to select your employer as both your "Activity" and your "Location".

To access the app-garden please click on the link below

LINK - Contractor and Volunteer Clearance Tracker

app-garden technical support: 1-800-425-0720

If you have any questions, please contact the Human Resources Department at 215-529-2001. If you are having technical trouble using the app-garden please contact 1-800-425-0720 for assistance.


Child Protective Services Law - Reporting Obligations

  • Who is a mandated reporter: All employees of the District including contractors and individuals paid/unpaid who accept responsibility for a child.
  • Mandated reporters are required by law to report in good faith any suspected child abuse under any/all circumstances. It is our stance that it is always better to over report. Individuals filing a report in good faith are immune from any civil or criminal liability.
  • A mandated reporter who fails to report is liable and can be charged with an offense ranging from a misdemeanor of the second degree to a felony of the third degree.

Reporting procedure - Must file a report with the Department of Public Welfare and District Office. When filing a report with District administration please contact an administrator in one of the following departments: Superintendent, Assistant Superintendent, Human Resources, Pupil Services. When filing with the Department of Public Welfare please use the ChildLine toll-free hotline - 1-800-932-0313.

Please note - notifying your supervisor and/or a District Administrator only, does not comply with the law, you must contact the Department of Public Welfare.

Website by SchoolMessenger Presence. © 2019 Intrado Corporation. All rights reserved.